You must notify IIBIT of any change to your contact details within 7 days of the change as required by DIBP and stated in your visa conditions.
All official information concerning you will be sent to the notified address by both IIBIT and DIBP. Hence it is imperative for students to keep their contact details up to date to avoid missing important information.
Students who do not update their contact details in time may get their student visas cancelled.
All students are required to carry their student ID card at all time while on college premises so that college management can easily identify.
This will help the college management to maintain a safe environment to all the students. Students who cannot produce their student ID cards may be
Students who lose their student ID cards must apply for new student ID. An administrative charge will apply.
All students who enrol in IIBIT are advised and encouraged to arrange their holidays during the college term or semester breaks which are listed in the academic calendar.
IIBIT will not grant any holiday leave during the academic terms. Only special leave on compassionate and compelling circumstances may be considered for approval by the Director of Studies or Campus Manager.
Students must submit evidence to show they are experiencing compassionate and compelling circumstances. The evidence is reviewed by IIBIT in decision making process.
Compassionate or compelling circumstances are generally those beyond the control of the student and they have an impact on the student’s capacity and ability to progress though course. This could include:
bereavement of close family members such as parents or grandparents (where a possible death certificate should be provided) Serious illness or injury, where a medical certificate states that the student was unable to attend classes
Natural disaster or political upheaval in the home country requiring their emergency travel and this has impacted on their studies
A traumatic experience that could include but in not limited to;
A. involvement in or witnessing of an accident or
B. a crime committed against the student or
C. the student has been a witness to a crime ( need to have supported documents form police or psychologists)
International students on a student visa are required to finish their program within the expected duration specified on their Confirmation of Enrolment (COE).
Complete application form and attach copies of all supporting documentation
Lodge form at Student Administration office
Three working days must be allowed for processing of the application and obtaining approval from the Academic Coordinator/campus manager
Students should check with student administration officer to find out if the application was successful
If the application is approved/not approved, you will be marked absent for any leave taken
Leave is approved only on compassionate and compelling circumstances. IIBIT will notify Department of Immigration and Border Protection via "PRISMS". IIBIT will include reasons for the leave, for how long the leave has been granted and details of the medical or other evidence acceptable to DIBP. You must provide a medical certificate from a registered medical practitioner.
If you are sick you MUST provide medical certificates from a registered medical practitioner.
If you are sick for an extended period you must notify IIBIT immediately.
In all cases where a student is absent without approval or seeks retrospective approval for an absence, IIBIT will record the student’s actual attendance. If this is below 80% they will be reported to the DIBP for non-attendance. This applies to all absences even where medical certificates are provided. DIBP will take into account any medical certificate when making a decision.
The student must keep the original certificate to provide to DIBP when required. The college maintains copies of the certificates
Note: Medicals are not inclusive of your attendance
From 1st January 2015 students who enrolled in nationally recognised training courses need to have a Unique Student Identifier (USI).
Where students will be able to access their records online or download them and share them with future training organisations electronically.
Students who are enrolling in nationally recognised training for the first time
Students continuing with nationally recognised training
A student who is continuing study is a student who has already started their course in a previous year (and not yet completed it) and will continue studying after 1 January 2015.
A USI is free and easy to create online. You can create your own USI or IIBIT can create one for you as a part of the enrolment process. Follow these steps to create your USI:
You must have one form of ID to register under USI
The following documents are valid forms of ID in the USI Registry system and can be verified through the Document Verification Service:
You have to submit your personal information (e.g., address, contact number and email)
Watch Unique Student Identifier (USI) – Student Video for more information.
Once you have register you will get the USI ID straight after your registration (please note down your special Unique student Identifier) and you must give the USI to student services at IIBIT.
Students are not permitted to take a period of intermission or leave from studies. If a student believes that there is a need to take leave from studies, the following procedure must be followed. Students may apply for deferment of their studies under compassionate or compelling circumstances.
Compassionate and compelling circumstances are generally those beyond the control of the student and which impact on the student's program progress or wellbeing.
These could include:
Illness, where a medical certificate states that you were unable to attend classes
The death of a close family member such as a parent or grandparent (where possible a copy of a death certificate should be provided)
Major political upheaval or natural disaster in the home country requiring emergency travel and where this has impacted on your studies
A traumatic experience that could include involvement in, or witnessing of a serious accident; or witnessing or being the victim of a serious crime and this has impacted on your studies (supported by police and psychologists reports)
Where the university was unable to offer pre-requisite unit.
You must apply in writing prior to taking the leave. Your application should be in writing and include written evidence from an independent authority to substantiate the basis for your request
If you wish to defer your studies, you are required to complete the Application for Leave from Studies form, available from IIBIT Student Services. Your leave from studies needs to be approved by your School.
If you wish to cancel your enrolment, you are required to complete the Withdrawal from All Studies available from student services.
Deferring of cancelling your studies may have an effect on your student visa. You should contact Department of Home Affairs for advice before lodging the Application for Leave from Studies from or Withdrawal from All Studies from.
You must seek advice from IIBIT about the impact of taking leave on your study patterns and Visa requirements before taking any action. Where leave or deferral is approved, any fee refund will be determined in accord with the normal refund policy of the Federation University Australia
Suspension or Cancellation of Enrolment by the University
The Federation University Australia can suspend or cancel a student’s enrolment if:
it deems your behaviour to be unacceptable for an educational setting
breaches of discipline